Time Clock Documentation

The Time Clock extension lets your staff clock in and out directly from Shopify POS. All sessions are logged and viewable in Shopify Admin, where managers can review time entries and export them to a spreadsheet for payroll.

Overview

The Time Clock is a Shopify POS tile extension that connects to your Flip POS staff roster. Key features include:

• Staff clock in and out from any Shopify POS device using the Time Clock tile
• Each Shopify POS login (PIN) tracks its own clock-in session independently
• All sessions are stored and visible in the Time Tracking page in the Flip POS admin
• Export time logs to a spreadsheet for payroll — filter by date range or custom dates

Prerequisite: Staff members must be added to Flip POS before they can use the Time Clock. See the Staff Management guide for instructions on adding staff.

Add to Shopify POS

The Time Clock is added to your Shopify POS tile grid like any other app tile.

1. In Shopify POS, tap Add Tile
2. Select Apps
3. Select Flip POS
4. Select Time Clock

The Time Clock tile will now appear on the POS home screen for staff to use.

Clocking In

1. Tap the Time Clock tile on the Shopify POS home screen
2. Under Select Your Name, tap your name from the list — this shows all staff members configured in Flip POS for the current POS location
3. Tap Clock In — the session starts immediately

On subsequent clock-ins, the app will remember the last staff member you used, so you can tap Clock In without re-selecting your name.

Clocking Out

1. Tap the Time Clock tile — when you are clocked in, the tile label will show Clocked In [Name]
2. Tap Clock Out
3. Confirm the popup to end the session

The completed session (clock-in time, clock-out time, and duration) is recorded and will appear on the Time Tracking page in Shopify Admin.

How Logins Work

The Time Clock tracks sessions per Shopify POS login (PIN), not per device. This means:

• Each Shopify POS user (PIN) can have one active clock-in at a time. You cannot use a single PIN to clock in multiple staff members simultaneously.
• If two staff members log into Shopify POS with different PINs — even on the same device — their Time Clock sessions are tracked independently from one another.
• Once a staff member is clocked in under a PIN, they remain clocked in until they explicitly clock out using the Time Clock tile under that same PIN.

Example: A Shopify POS user with PIN 1122 clocks in as "Kerry." A second Shopify POS user with PIN 4400 logs in and clocks in as "Fred." These are two separate, independent Time Clock sessions — Kerry's session is not affected by Fred logging in.

View & Export in Shopify Admin

All time clock sessions are stored and visible in the Flip POS admin.

Viewing Time Logs

1. Go to Shopify Admin → Flip POS
2. In the left-hand navigation, click Time Tracking
3. All past clock-in and clock-out sessions are listed here, showing the staff member name, clock-in time, clock-out time, and session duration

Exporting Time Logs

1. On the Time Tracking page, click the Export button in the top right
2. Choose a predefined date range, or select Custom Range to specify your own start and end dates
3. Click Export — a spreadsheet will download to your device

The exported file contains all sessions within the selected range and can be used for payroll processing or record-keeping.